Easy Guide on How to Pay JobKeeper

• Steps to Receive Reimbursement From the ATO
• Save the JobKeeper Employee Nomination Notice in CloudPayroll
• Record a JobKeeper Start Date in a One-Off Payroll

Steps to Receive Reimbursement From the ATO

Below are steps that must be carried out by 08 May 2020 (extended) to ensure you receive the reimbursement from ATO for the first two fortnight payments.

1. JobKeeper Payment Enrolment Form
   Complete the JobKeeper Payment enrolment form in your Business Portal using your myGovID.
   Note: To ensure you receive your JobKeeper Payments as early as possible, you should enrol by the end of April 2020. However, enrolments are open till the end of May 2020 if you need more time.
   
   
2. JobKeeper Payment Employee Nomination Notice
   Complete the JobKeeper Employee Nomination Notice:
   • Have nominated your employees
   • Have sent the JobKeeper Employee Nomination Notice to your employees
   • Your employees have completed Section B of JobKeeper Employee Nomination Notice and returned the form to you
   • Filed the JobKeeper Employee Nomination Notice against each employee (this is optional)
     See the Save the JobKeeper Employee Nomination Notice in CloudPayroll section below.
     
     
3. JobKeeper Start Date
   Record the start date (JOBKEEPER-START-FNxx) in a pay run in CloudPayroll by 08 May 2020 (extended), where JOBKEEPER-START-FNxx is the fortnight the first pay of the JobKeeper Payment you are eligible for. This will either be JOBKEEPER-START-FN01 or JOBKEEPER-START-FN02 for April 2020.
   Note: This is to be reported through a pay run for all eligible employees of JobKeeper, regardless if they are receiving the topup allowance (normal pay up to $1,500 per fortnight) or just standard salary or wages (normal pay over $1,500 per fortnight).
   Note: If you have not recorded the JobKeeper start date in CloudPayroll and your employees have already been paid their first JobKeeper Payments, you will need to complete a one-off payroll to record the JobKeeper start date. See Record a Jobkeeper Start Date or Tier Level in a One-Off Payroll below.
   
   
4. JobKeeper Payments
   If you have not recorded the JobKeeper Payments (JOBKEEPER-TOPUP) in CloudPayroll yet, in addition to the above steps, you will need to:
   
   1. Set up the pay element ensuring the description is JOBKEEPER-TOPUP and the pay element is itemised as other.
      See the JobKeeper Top Up article for full details on setting up this pay element.
   2. Process a payroll using the JobKeeper Top Up Allowance upload tool.
      See the Top up Your Employees' Pay to the Value of the JobKeeper Payment section of the Process a Pay Run With JobKeeper Payments article.
      
      
5. JobKeeper Tier Level
   This is required for JobKeeper 2.0 which begins on 28 September 2020.
   Record the tier level (JK-TIER1 or JK-TIER2) in a pay run in CloudPayroll by 31 October 2020, where the tier level is determined by the employees' 80-hour threshold.
   Note: This is to be reported through a pay run for all eligible employees of JobKeeper, regardless if they are receiving the topup allowance or just standard salary or wages.
   Note: If you have not recorded the JobKeeper Tier Level in CloudPayroll and your employees have already been paid their first JobKeeper Payments, you can complete a one-off payroll to record the JobKeeper tier level. See Record a Jobkeeper Start Date or Tier Level in a One-Off Payroll below.

Save the JobKeeper Employee Nomination Notice in CloudPayroll

If you would like, you can save the completed JobKeeper Employee Nomination Notice for each employee against that employee in CloudPayroll.

1. In CloudPayroll, go to People > View People.
   
2. Select the employee you want to save the JobKeeper Employee Nomination Notice for.
3. Select the Personal Details dropdown and select Documents from the dropdown list.
   
4. Select Choose File and browse to the location the employee's JobKeeper Employee Nomination Notice is stored.
5. Select the file and select Open.
   The file name displays to the right of the Choose File button.
6. In the Title field, enter a name for the document.
7. If required, enter a name in the Description field.
8. Select Upload to upload the document.
   A success message displays.
   

Record a JobKeeper Start Date or Tier Level in a One-Off Payroll

You only need to complete this one-off payroll if you have already paid your employees' their first JobKeeper Payments. Alternatively you are able to include this in your next payroll cycle provided it is before the end of the month and therefore before the monthly declaration is completed.

Note: Depending on what pay period you are eligible for JobKeeper Payments for, to record the JobKeeper start date you will either enter JK-START01 - JOBKEEPER-START-FN01 (eligible from the first fortnight 30/03/2020 to 12/04/2020) or JK-START02 - JOBKEEPER-START-FN02 (eligible from the second fortnight 13/04/2020 to 26/04/2020). The steps outlined below use JK-START01 - JOBKEEPER-START-FN01 as the pay element.
To record the tier level you will either enter JK-TIER1 - JK-TIER1 or JK-TIER2 - JK-TIER2 based on the employee's tier determined at the eligible test date.

Note: JK-START01 - JOBKEEPER-START-FN01 has been added to CloudPayroll as a standard pay element. If you need to apply JK-START02 - JOBKEEPER-START-FN02 as a pay element, you must first create this pay element in CloudPayroll. See the JobKeeper Start and Finish article for instructions on creating this pay element.
JK-TIER1 - JK-TIER1, JK-TIER2 - JK-TIER2, JK-TIER1X - JK-TIER1X and JK-TIER2X - JK-TIER2X have been added to CloudPayroll standard pay elements.

1. In CloudPayroll, go to Payroll > 1. Open.
   
2. Select the One-Off Payroll sub-menu.
   
3. In the Date of payment field, enter today's date or select the date from the Calendar picker.
   Note: The date must be no later than 08 May 2020 (extended).
   
4. Select Open a new One-off Payroll.
   The Payroll > Enter > Add page displays.
5. Select the employees you want to add the start date to.
   
6. Select the Special Pay ("Empty" Timesheet)? checkbox.
   
7. Select Add Selected to add the selected employees' timesheets.
   The first employee's timesheet is displayed.
8. In the Add a new transaction section, in the Qty field type 1 (for 1 unit).
9. Select the JK-START01 - JOBKEEPER-START-FN01 pay element from the Description dropdown.
   Note: This example uses JK-START01 - JOBKEEPER-START-FN01. If you are eligible to start from the second fortnight, you must select JK-START02 - JOBKEEPER-START-FN02 which you will need to create. See the JobKeeper Start and Finish article for instructions on creating this pay element.
   
10. Select +Add to add the pay element to the timesheet.
    The Transaction Entry page displays.
    
11. Select Save.
    The pay element is added to the timesheet.
    
12. Repeat steps 8 to 11 for each employee.
13. Select 3. Check to review the payroll.
    
14. Select 4. Confirm.
    
15. Select Authorise declaration and confirm payroll.