Process a Pay Run With JobKeeper Payments

• Process Timesheets With JobKeeper Transactions
  • Where you are paying your employee their normal salary or wages
  • Where your employee has been stood down
• Top up Your Employees' Pay to the Value of the JobKeeper Payment

Process Timesheets With JobKeeper Transactions

Where you are paying your employee their normal salary or wages

Employees paid the amount of the JobKeeper Payment or more per fortnight

For employees where you are paying them their normal salary or wages, and they are paid the amount of the JobKeeper Payment or more per fortnight, you can pay these employees in CloudPayroll as normal. The amount is being transitioned from $1500 a fortnight from 28 September 2020 to 28 March 2021, with different quarterly amounts and two tiers of payments.

Employees paid less than the amount of the JobKeeper amount per fortnight

For employees where you are paying them their normal salary or wages, and they are paid less than the amount of the JobKeeper payment per fortnight, you can pay these employees in CloudPayroll as normal, and then use the Top Up Allowance upload tool to top their salary or wages up to the value of the JobKeeper Payment.

This will automatically add the TUA pay element with the value of the top up to your employee's timesheet. See the Top Up Your Employees' Pay to the Value of the JobKeeper Payment section below.

Important: If you have leave payments, the top up allowance does not leave as part of the Total Taxable Gross Pay so any employees with leave will need to be manually checked to ensure they are not overpaid.

Where your employee has been stood down

For an employee who has been stood down, you should remove any entries from their timesheet that will not be paid to your employee during this period.

Note: You can remove these entries directly from the employee's timesheet template to save you having to remove the entries each pay. However, if you do remove entries from your employee's timesheet template, you will need to remember to add these entries back once the JobKeeper scheme has ended.

You then require two additional pay elements on your employee's timesheet.

1. The C19HRS pay element to calculate your employee's leave.
2. The TUA pay element to pay your employee the JobKeeper Payment.
   See the Top Up Your Employees' Pay to the Value of the JobKeeper Payment section below.

Your employee is entitled to accrue leave as if they are working, as per Fair Work Australia's Business closures during coronavirus information page.

In order to accrue leave for this period, you must first set up a new pay element.

Select the link below to view how this pay element should be created and how to add this pay element to the timesheet template:

• C19HRS

Note: If you have chosen not to add the C19HRS pay element to your employee's timesheet template as per the setup instructions in the JobKeeper Leave Accrual article, you must add this pay element to your employee's timesheet each time you pay this employee.

To add the C19HRS pay element to your employee's timesheet each time:

1. In CloudPayroll, go to Payroll > 2. Enter.
   
2. Select the employee you would like to add the C19HRS pay element to.
   The employee's Timesheet Entry page displays.
3. In the Add a new transaction section, in the Qty field (green highlighted field), enter the usual working hours for the pay period for this employee.
4. Select the C19HRS - COVID-19 Regular Hours Accrual pay element from the Description dropdown list.
   Note: Leave the Rate field blank.
5. Click +Add.
   The Timesheet Template Entry page displays.
   
6. Select Save to save the entry to the timesheet.

A new entry for the Leave Accrual hours displays on the Timesheet Entry page.

Now you are ready to use the JobKeeper Top Up Allowance upload tool to top up your employee's pay to the value of the JobKeeper Payment. Follow the instructions in the Top Up Your Employees' Pay to the Value of the JobKeeper Payment section below.

Top Up Your Employees Pay to the Value of the JobKeeper Payment

Once you have added and updated all the timesheets for your employees, you can then use the JobKeeper Top Up Allowance upload tool to top up any employee's pay to the value of the JobKeeper Payment, if the employee's pay is less than the value of the JobKeeper Payment.

Note: In order to use the JobKeeper Top Up Allowance upload tool, you must first set this up and adjust the pay element for the JobKeeper Top Up Allowance upload tool. See the JobKeeper Top Up article.

1. In CloudPayroll, go to Payroll > 2. Enter.
   
2. Select the Top Up Upload sub-menu.
   
3. In the Top Up Allowance Upload section, in the Minimum Wage Rate field, enter either:
   

   	Prior to 28 September 2020	Prior to 4 January 2021	Prior to 29 March 2021
   Weekly	750	Tier 1: 600 Tier 2: 375	Tier 1: 500 Tier 2: 325
   Fortnightly	1500	Tier 1: 1200 Tier 2: 750	Tier 1: 1000 Tier 2: 650
   Monthly*	3250	Tier 1: 2600 Tier 2: 1625	Tier 1: 2166.67 Tier 2: 1408.33

4. Select Set Rate to apply the rate.
5. In the Filter by HR Custom Field select JobKeeper
6. In the Select JobKeeper select the tier you are paying (ensure you have the correct rate for the tier you are selecting and click Apply to show only those employees
   
7. In the Actual Hours Worked field in the table, enter 1 for each eligible employee and select Recalculate.
   
   The minimum gross pay is recalculated.
   
8. Select Upload Top Up on Timesheet to add the top up value to each employee's timesheet.
   The Enter Timesheets page displays a success message and the TUA - JobKeeper Payment pay element has been added to each to the employee's timesheets.
   
   

   Important: if you have leave payments, the top up allowance does not leave as part of the Total Taxable Gross Pay so any employees with leave will need to be manually checked to ensure they are not overpaid.

   Note: The example above includes an employee who is paid more than the value of the JobKeeper Payment. An entry with the TUA pay element of $0.00 will be added to their timesheet.
   It is up to you if you choose to include an employee who is paid more than the value of the JobKeeper Payment in the JobKeeper Top Up Allowance upload tool calculations. You can deselect this employee before you complete the calculations.

If you look at the timesheets, you will see the employees are paid the full $1,500 JobKeeper Payment.

On the individual timesheets you will see how much the top up is for each employee:

Once you have completed any your usual processes you have in place for completing your payroll, you will be ready to confirm this payroll.

* This can be paid alternatively, by paying the number of fortnights that will fall in the month:

April	$3,000
May	$3,000
June	$3,000
July	$3,000
August	$4,500
September	$3,000
October	Tier 1: $2,400 Tier 2: $1,500
November	Tier 1: $2,400 Tier 2: $1,500
December	Tier 1: $3,600 Tier 2: $2,250
January	Tier 1: $2,000 Tier 2: $1,300
February	Tier 1: $2,000 Tier 2: $1,300
March	Tier 1: $2,000 Tier 2: $1,300